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Waste Transfer Records: Keep the Evidence With the Movement
A good waste transfer record tells the story of the movement: who handed over the waste, who received it, what moved, how much there was, and when and where the transfer happened. Keeping it with the job makes it much easier to find later.
Last reviewed: 29 August 2026
Start with the actual movement
Record who transferred the waste, who received it, what moved, where it came from and where it went. The exact requirements depend on the waste and type of movement, especially when hazardous waste is involved.
- Parties and addresses
- Carrier details
- Waste description and quantity
- Transfer date and sites
- Required declarations
Digital still needs accurate information
A digital record is only as good as the information entered. Check the parties, description, dates and any required declarations before it is issued.
A PDF gives you useful evidence when its source information and issue history can be traced.
Keep it with the job
Skiptastic keeps the customer, site, skip, waste details, carrier and completion evidence together. Issued documents retain the supplier and carrier details that applied at the time.
- Avoid duplicate entry
- Find proof from the job
- Preserve issued identity
- Export retained evidence
Keep existing records during the transition
Government guidance says existing WTNs and relevant consignment notes continue alongside the first receiving-site reporting phase. Do not stop an existing record simply because a new digital submission is also required.
Related Skiptastic capabilities
Review Skiptastic waste record software · Understand the reporting transition · Read about EWC codesBuyer questions
Can a WTN be digital?
Yes, if it captures the required information and declarations and can be retained and produced when needed.
Is an invoice a waste transfer note?
No. An invoice records the charge; a waste transfer record describes the waste movement and the parties involved. They may belong to the same job, but they serve different purposes.
Does Skiptastic guarantee compliance?
No. Skiptastic helps you create and retain the record, while your business remains responsible for classification and its legal duties.